2006 SIGCSE Doctoral Consortium

Travel Stipends

A travel stipend will be available for all 2006 SIGCSE Doctoral Consortium participants.  Each DC participant will be able to be reimbursed for up to $400 in travel expenses.

What Can Be Reimbursed

The guidelines on the ACM volunteer site (http://www.acm.org/sig_volunteer_info/travguid.html) give the following guidelines:

  • Air or Rail Travel - Tourist Class except for international trips.  If the flying time (including stops) is six hours or longer, business class may be utilized if the travel authorization has been approved with business class specified and there are budgeted funds to cover it.
  • Car Rental - justification must be provided with travel authorization
  • Mileage Reimbursement - IRS Rate ( $.445/mile)  
  • Dry cleaning - Only if trip exceeds 3 days
  • Meal Allowance - Reimbursement for meals will be based on $50 per day in the U.S. and $60 per day non-U.S. Meal reimbursements will be for actual expenses up to these amounts, and would not apply if one is attending an ACM meeting or function where a meal is provided.

Original receipts are required for transportation, car rental, hotel, laundry/valet, and any other expense over $25.

Procedure for Requesting Reimbursement

To receive your travel grant, participants must submit receipts after the conference.

Send Ginger Ignatoff  a cover note and original receipt(s) for at least $400. The cover note needs to tell Ginger you went to SIGCSE as part of the Doctoral Consortium, and that you are including your receipt(s). You must ensure that you include the address where to send the check (she says it is surprising how many people will forget to do that) plus your email in case accounting has a question. The ACM volunteer travel guidelines apply (the url for it is http://www.acm.org/sig_volunteer_info/travel.html). Generally, ACM requires a receipt for all expenses $25 or more, and there is no reimbursement for a meal that is part of the conference itself.

Send the cover letter and receipts to this address:

Ginger Ignatoff
Program Director, SIG Services
1515 Broadway, 17th Floor
New York, NY 10036-5701
1-212-302-5826 fax