Several Ph.D. students have inquired recently regarding Student Travel Funds. Here's the procedure for all to follow.
Step 1: Complete the "Travel Authority Request " form which is located in your "Area" administrative office and outside my office in the folder labeled "Travel Authority Request". Fill out the form and give it to the administrative person in your Area, who will in turn complete the form in typed format and add the Campus Reference No. This number is very important for financial tracking purposes and the form will also give you insurance coverage during your trip.
Step 2: Fill out the "Student Request for Travel Funds" form (located outside my office) [unofficial electronic copies: DOC, PDF] in its entirety down to "Sources of Support:".
Step 3: Bring both forms to me and I will assign the account code and monies allowed for your trip. I will make copies, give you the originals back and you will then return both forms to the administrative person in your Area, who will complete the processing for your trip.
Step 4: When you return from your trip, submit a "Travel Expense Report" form with your receipts (including airline) and give it to the administrative person, who will complete the form for payment processing. This form is located in your Area administrative office.
Ph.D. students are allowed 2 trips per fiscal calendar year.
If you have any additional questions, please don't hesitate to ask me.
Contirbuted by Barb Binder
For any students who plan on traveling under CERCS funding, see Jennifer Chisholm to get a travel authorization form
If you have any other experiences or tips, please let me know.
On Mon, 15 Jul 2002, Jim Davies wrote: > The grad student senate can help, but you have to apply early. call 0 for > infomation to get their number.
Don't expect much though. They are very picky about giving out funds. They want you to come to them absolutely last, so they expect you to be pretty close to a fully funded trip already. They have a max available which escapes me, but on a trip that in the end I had to personnally fund $350, they only gave me half of what they claim is available. So, just don't expect much from them. Oh, also check up with them often, they lost my paperwork too. -Vin
Painful. You have to apply 1 month ahead. The problem is that it is hard to get all your travel figured out 1 month ahead. Also, the paperwork is painful. One other thing, you have to get through all the other paperwork before applying to them so make it a month and a half. Basically, it is outside of CoC and into GT so be prepared to be skewered. -Chad Wingrave (cwingrav@cc.gatech.edu)
Don't do it. It is certainly not worth the time and effort that you will spend filling out the paperwork, and then hounding them to make sure it goes through properly, both before and after the trip. The one person who is in charge of allocating funds is almost never there, and doesn't answer email. The amount of money you receive from them will be trivial (I think they gave me $100 when I needed $300). -- Cathy
As everyone else has said, it is a pain and probably not worth it. I just applied for funds in May. I got all of the paperwork done (and you need so much information. Their web site is http://cyberbuzz.gatech.edu/sga/grad/gcf/conference.html and states where they are, but they are not in the room that the web site indicates (at least they weren't then) -- they are just across the hall, but I had to go all over the building before someone could tell me where to go. I turned in the paperwork with adequate time before the conference (4 weeks). I didn't hear any response from them until after I got back from the conference, at which time the note on my returned stack of paperwork said that they didn't have any more money to give out and that I should try again next year (of course though, that application obviously would be too late for this paper). jim